SR Shoes — Purchase GRN
Version 5.3
Who Are
You?
You?
Your name is recorded in this GRN
GRN Logbook
Past
Shipments
Shipments
Phase 1 of 5
Carton Opening
& Count
& Count
Enter shipment details. Open carton, arrange stock. Count pairs twice.
Shipment Details
Opening Checklist
A
Box cutter ready — open cleanly
Do not tear the carton. Check for crushed or wet boxes on arrival.
B
Arrange stock SET-WISE on floor
Group same article together. Stack sizes ascending — smallest at top.
Pair Count — Count Twice
🔢Count all pairs twice independently. Both counts must match to proceed.
Phase 2 of 5 — Rahul
Bill
Verification
Verification
Verify using the physical bill in hand. Follow steps. Note issues below.
👤Rahul only. Physical vendor bill in hand. Follow the steps below one by one.
Step-by-Step Process
1
Salesman calls out Article Name / No.
He reads from physical stock on floor — not from the bill. You listen.
2
Salesman reads MRP printed on the shoe
MRP is on the sole or box label. He tells you the actual MRP on the physical product.
3
You locate that article on the physical bill
Find the matching line in vendor bill. Check if MRP matches what salesman said.
4
Salesman tells Color → Size → Qty
He reads color and size from the shoe, counts pairs and tells you the qty.
5
You write the split on the bill and tick
Write Color + Size + Qty next to the article line on the bill. Put ✓ on that line once verified.
6
MRP on shoe ≠ MRP on bill — mark it
Circle the MRP on bill and write actual MRP next to it. Record as issue below.
7
Qty on floor ≠ qty on bill — mark it
Note the difference on the bill. Record as issue below.
8
Repeat for every article line on the bill
Go line by line until all articles are ticked. Unticked line = missing item.
9
Verify total pairs matches Phase 1 count
Bill total pairs should match the double count done in Phase 1. If different — note it.
10
Hand bill to purchase entry person and leave
Entry person uses bill with your written splits for purchase entry. Staff continues Phase 3.
Issues Found on Bill (if any)
Bill Verification Status
Phase 3 of 5 — Staff
Stock
Recording
Recording
Article → Colors → Sizes & Qty. This is what gets entered in billing software.
📦For each article: set MRP once, add colors, then under each color add sizes and qty. Leave MRP blank if no MRP on box.
Articles Recorded0 articles
Phase 4 of 5 — Staff
Quality
Check
Check
6 checks across the entire shipment. Mark each PASS or FAIL.
🔍Check pairs across multiple articles. Any defect anywhere = FAIL for that check.
Checks Done0 / 6
Phase 5 of 5
Sign Off &
Record
Record
Review summary, confirm purchase entry done, sign off.
Purchase Entry
📋Enter in billing software as per the Purchase Entry PDF below — Article, Color, Size, Qty, MRP for each row.
GRN Complete